Club Lawn Event Rules

Event/Wedding Event Insurance

Event insurance is required to be purchased for the day of your event.  You may purchase event insurance online.

Music

Any and all music and entertainment MUST be turned off by 9:00 p.m.  All music must adhere to decibel levels dictated by the local laws, no louder than 70 decibels at all times.  In general, music that allows people to have conversations without shouting is the goal.  If you can’t have a conversation near the speakers without shouting, the music is too loud. The use of emcees is prohibited. Only live singers, bands, and short announcements are allowed use of the microphone.

Designated Areas:

The event venue is designated as the “club lawn” and is the lawn area closest to the beach bordered by a fence and large rocks on the east side and a rock wall on the west side.  It is also bordered by the beach area on one side and the lane and bungalows on the other.

Sanitation and Health:

1. Restroom facilities are available. Restrooms are to be used only for their designated purpose.

(1)   Do not rinse garbage or food down the drains or toilets. No washing of dishes in the area.

**** NO URINATING/DEFECATING ANYWHERE ON PROPERTY EXCEPT FOR RESTROOMS. ***

     b. Garbage

(1)   Guests are to provide their own trash cans or bags.

(2)  Dispose of your rubbish/garbage properly. All rubbish/garbage {bottles, cans, used charcoal, etc.) must be bagged and taken off the premises. Do not throw rubbish/garbage in the bushes.

c. Smoking is allowed only in areas designated on the property.  All cigarette butts must be disposed of in the provided bins.

d. All litter must be picked up from the sand and from the lawn. Any litter found on the grounds after the event will be subjected to a $1000 cleanup fee.

e. No chewing gum allowed on the property.  Any gum found on the lawn or beach will be subject to a $1000 cleanup fee.

Event Coordinator/Planner:

All weddings and events will require an event coordinator/planner to provide wedding/event coordination services.  This does not have to be a licensed professional (though we HIGHLY recommend it) but a person that would be the contact person on the day of the event to handle all coordination of vendors, enforcement of timeline, enforcement of rules, and will be the point of contact the day of the event. Their contact information must be provided at the time of booking:

•       Company

•       Contact Name

•       Phone Number

•       Email address

The event coordinator/planner shall also be responsible for security and management of the function and is to be identified to the resident manager.

Provisions:

a.     A representative from each group will be responsible to visit the site accompanied by a representative of Pohakupuna Beach Club before the scheduled function and immediately after the function for site inspection. Professional Event coordinators are to be introduced to a Pohakupuna Beach Club representative if present, prior to an event.

b.      No Guests (or their caterer) may bring cooking grills which are to be used only in areas designated for their use by the resident manager.      

Other Guidelines:

a.   To preserve the special marine life and environment, fishing, net-throwing, picking of sea shells, rocks, coral, etc. are not allowed. Children shall not be left unattended and must be accompanied by an adult at all times. An adult or a lifeguard must be present and on duty at all times whenever the beach is being used by your group. 

b.     Kitchen Facility. There are no kitchen facilities at Pohakupuna Beach Club, therefore:

(1)   All food is to be prepared prior to event.

   (2)   Plywood is to be used on the grounds to prevent damage from ice chests or other equipment.

(3)    Ice or dirty water is not to be disposed of on the grounds.

c.     No overnight camping is allowed.

d.     Pets are not permitted on the property.

e.     Parents and designated representatives shall be responsible for children and guests.

f.    Driving of vehicles on the lawn is not permitted at any time as this causes extensive and severe damage to the grounds.

g.     Nails or staples are not permitted for hanging signs on trees or buildings.

h.      Dance floors are required should there be dancing at an event.

i.      Fire pits, sparklers, bubbles, birdseed, rice, confetti, sky lanterns, and bouncy castles are not allowed.

Bouncy castles and/or bouncy inflatables MAY be allowed if it is handled by a professional third party or vendor and they have their own insurance in place that names KABSAT CO LLC dba Pohakupuna Beach Club as an additional insured.  Proof of insurance must be presented before the event date.

j.  Sports Activities: volleyball, football, soccer, tug-of-war, and baseball are not permitted.

k. No fireworks of any kind allowed.

l. No Staking of the lawn to put up tents or other items.

 Clean Up:

a.     All rubbish/garbage must be properly disposed of.  You and all vendors are responsible for hauling out any and all garbage generated from your event.  Pohakupuna Beach Club does offer a garbage collection and haul away service for $350 for up to 6 large trash bags maximum..

b.     Remove all directional signs, flags, banners, etc. erected by your group.

c.     Chairs and tables are to be stacked after your event.

d.    Tent vendors are to remove tents and/or chairs and tables on the same day of the event OR no later than 11:00 a.m. the following day if a pre-arranged agreement has been made. The client will be charged $300 for each half hour the equipment/extra guests remain on the property, unless prior approval has been made.